Fragarama’s Terms and Conditions for Vendors 2024
Upon submitting an application form to become a vendor for Fragarama 2024, the vendor agrees to
comply with the below terms and conditions for the duration of the Fragarama event.
Vendor space type
Due to the variety of goods and services being offered at Fragarama, different options for vendor space will be available.
It is the vendors responsibility to choose the type of vendor space required for the duration of the event.
The type of vendor space required must be selected on the application form upon registering for the event.
Once a payment has been made for a vendor space any changes will be at the discretion of the event committee (Fragarama).
There are 2 vendor space types are available:
Dry goods site – Individual area, power supply if needed, no livestock/ tank space.
Catered livestock site – Shared area, power supply, designated frag rack within shared tank with life
support, access to saltwater and RO.
For a full detailed breakdown, see the ‘Access to power’ section below.
Assignment of Vendor Spaces
The organisers of Fragarama will assign a vendor space and type to the vendor for the duration of the
event. Vendor space assignments are confirmed once a receipt of payment has been received. Vendor
space allocation will work on a first come, first served basis.
Fragarama reserves the right to modify the floor plan as necessary. While vendor space sizes will not be reduced or the type of space changed, more exhibition spaces may be added.
Banners, advertisements and merchandise should not exceed the designated area the vendor has been
allocated.
Payment Requirements
A full payment will be required to secure a vendor space at Fragarama.The payment will be
non-refundable in the event of cancellation by the Vendor.
Vendor bump in
Bump in for Fragarama can commence from 24th May 2024 at 2:00pm. Setup will then conclude at
6:00pm (If a later time is needed, can be arranged on a case by case) and will reopen at 9:00am on the
25th May 2024.
All vendors must be set up by 9:45am sharp on the 25th May 2024. Vendors cannot be setting up once the event opens to attendees at 10am .
Responsibility lies with the vendors to ensure their spaces are installed on time.
Parking and Road safety
Vendors are responsible for their own safety, including all representatives and family members of vendors attending Fragarama events.
The event will be held at a shared complex surrounded by public roads.
Young children should be accompanied by a parent or older sibling to ensure their safety.
There are multiple car parking areas available which can be utilised by vendors.
Use of Display Space
All vendors must abide by all laws, rules and regulations.
Vendors are allowed to distribute literature and
sell products within the designated vendor space providing all activities stay within their space and do not encroach on neighboring spaces or other parts of the event.
Access to Power
All vendor spaces will be provided with access to a power source. The number of sockets available will
depend on the space type.
Should additional power be required, this must be raised on the application form to be approved or
discussed further.
Vendor Bump Out
Bump out will be allowed to start at, and not before, the official closing time of 4pm on the 25th May
2024.
Packing up and dismantling of spaces can take place up until 6pm on the 25th May 2024.
Time will also be available on the 26th May 2024 from 10:00am to 1:00pm.
All vendors must be fully dismantled and
packed up by 1:00pm on the 26th May 2024.
Failure to complete bump out by the designated time listed will be forfeited by the vendor and become the property of Fragarama.
Indemnity & Limitation of Liability
Neither Fragarama, its sponsors, display space provider, nor any of their officers or other representatives shall be liable for, and vendors hereby release them from any claims, suits, demands, and/or actions for damage, loss, harm, or injury to the person, property, or business of the vendor or any of its visitors, officers, agents, employees, or other representatives, resulting from theft, fire, earthquake, water, structural failure, unavailability of the facility, accident or any other reason in connection with the display at the Fragarama event.
The vendor shall indemnify, defend, and protect Fragarama and hold any co-sponsor, and space provider harmless from any and all claims, demands, suits, liability, damages, losses, costs, attorney’s fees, and expenses which might result or arise from vendor’s participation in Fragarama events or any actions of its officers, agents or other representatives.
Under no circumstance will Fragarama including any sponsor, or the exhibit space provider be liable for lost profits or other incidental or consequential damages for any of their acts or omissions whatsoever whether or not appraised of the possibility or likelihood of such damages or lost profits.
In no event shall Fragarama’s liability under any circumstance exceed the amount actually paid to it by the vendor for display space.
Fragarama makes no guarantees regarding the number of persons who will attend the event. All implied warranties, including, without limitation, warranties of scope of service, or fitness for a particular purpose, are expressly disclaimed.
Cancellation & Termination
If for any reason beyond reasonable control; including fire, strike, earthquake, damage, construction or renovation to the display site, government regulation, public catastrophe, act of God, or any similar reason, Fragarama will determine that the event or any part may not be held.
Fragarama may cancel the event, including the vendor space. In that event, Fragarama shall determine and refund to the vendor its proportionate share after discussions with the vendor.
Should the event be rescheduled/cancelled, all
payments will be refunded in full to the vendor.
Vendor Cancellation All payments made to Fragarama under this application are non-refundable in consideration of expenses incurred by Fragarama to provide the event.
Code of conduct
The following are prohibited for the duration of Fragarama events:
- No Fragging of corals or the use of frag saws on site, all corals must be fragged prior to the event taking place.
- Excessive noise which interferes with other vendors.
- Events or games which intrude onto neighbouring vendor space.
- Live raffles with codes being called out at the event. Free entries with a chance for participants to win an item are allowed. For further details please contact Fragarama prior to the event.
- Any item deemed offensive or inappropriate by Fragarama, which does align with the view of a
family friendly event. - Flammable or explosive materials including other substances which may pose a health risk to event attendees.
- The use of adhesives, nails, screws or tools etc which could mark the floors, walls, and
accessories such as chairs or tables etc provided. - Subleasing of exhibit space.
- The sale of food or beverages other than Fragarama approved vendors.
Vendor attire
All vendors are expected to dress in appropriate attire for a family friendly event.
Standards relevant to live stock
It is the vendors* responsibility to maintain optimum living conditions for the live aquatic animals they bring to Fragarama events.
Optimum living conditions include the following:
-Allowing livestock adequate acclimation time if the animals are kept in conditions which deviate from
natural seawater.
-Maintaining optimum water quality and performing water changes as required. Natural seawater will be
provided and available for all vendors to use as required at the Fragarama event.
Optimum water quality is considered the following:
Salinity range – 32 to 36ppt (1.024 – 1.027 Specific gravity).
Temperature range – 23 to 27 degrees celsius.
pH – 7.7 to 8.4pH.
Dissolved oxygen – Greater than 75%
Ammonia – No greater than 0.25ppm.
-Lighting of stock must not run for more than 12 hours per day from set up to close of the event.
*Vendors who opt to be part of the communal tanks will have additional aid provided by Fragarama.
It is still the vendors full responsibility to look after the animals and other livestock in their care for the duration of Fragarama.
Questions – All questions concerning vendor agreement, application and attendance can be directed to info@fragarama.com.au
